The positions of Secretary and President of the Ballarat & District Croquet Association is rotated around the clubs, each position is for a 2 year term. Other administration positions are filled by election. The Association holds meetings every 3 months, (May, August, November, February, on the third Friday of the month. The AGM is held in May each year.
For the 2015/2017 period the Group of clubs:- Alexandra Ararat & Lismore Clubs, are responsible for the President's position, the Vice President, is filled by Beaufort Club, Alexandra Ballarat is filling the secretary's position while Western are filling the assistant secretary's place.